Overview

The Project Health Overview report provides a high-level view of how projects are performing compared to what was originally sold and where they are projected to land. It helps leadership quickly assess revenue, margin, and delivery risk across the portfolio.

The report compares three perspectives:

• Sold reflects the original financial and effort assumptions.

• Actual shows performance to date.

• Projected forecasts expected results based on actuals plus remaining planned work.

Key indicators include:

Hours Variance (Projected Hours – Sold Hours), which signals potential overruns or under-delivery.

Margin Variance, which highlights changes in profitability from the original plan.

Effective Rate (Revenue ÷ Hours), which shows whether pricing and delivery are aligned.

When to Use This Report

Use the Project Health Overview report when you need a cumulative snapshot of project performance and a forward-looking projection of where projects will land. It is ideal for answering questions such as:

Are we trending over or under sold hours?
Will this project hit its target margin?
Are we earning the effective rate we expected?
Which projects need attention right now?

Note: In order for a project to pull into this report, it must have plans and or actuals recorded.  A project that is In Progress with no plans or actuals as an example, will not pull into the report as the insight reports do require data to calculate to qualify. 

If a project was completed this month and you are also looking at just last Month, the report in question would not appear due to the completed status and past view selected.  To see, use This Year or This Qtr to view. 

The results shown will be for the overall full length of the project and not by the period selected in the date picker as that filters in projects just by start and/or end dates for the project to include in the view you are looking at. If you need to see by period, please use the Project Health Overview by Period report. 

(1) Filters

Like all Insights Reports, Filters will help you hone in on specific segments of data and time-windows.  You can sort by Project Status, Clients, Financial Models, Stages, Project Owners and Sales Owners to hone in on specific segments.  This is also where you'll find the Date Filter being applied to the report.

Note, if your project has a completion date in this current month and you select Last Month for the view, the Completed project will not show in Last Month view.  To see Last Month views, please use the Project Health by Period for back views on completed project data. 

(2) Alerts

Alerts will summarize several of the columns below, to get you overall data. These can be broadly grouped into the following groups:

• Average Margin - You can view Averages for Sold Margin, Actual Margin and Projected Margin to compare what you're selling, what's happened so far based on Timesheets, and what that Margin currently looks like for the end of the Project.
• Total Hours - The total for Sold Hours, Actual Hours and Projected Hours across all of your Projects for easy comparison.
• Total Revenue - The overall total for Sold Revenue, Actual Revenue and Projected Revenue to get you an idea of the gap between what you're selling and where you're projected to be across all Projects.
• Average Rates - This shows the averages on Sold Rate and Effective Rate in order to give you an idea if you're billing overall at the rate you expect.  Note- Average Sold Rate excludes projects without a Sold Snapshot but Effective Rate is an average of all data shown on the data table.  

Overall, this section represents the big picture based on all of your Projects within the filter selections you've made.

(3) Key/Columns/Search Filter

On the right side above the Data Table, you'll find the Key - this will explain any alerts you see. If you want to look at a specific Project, use the Search function. You can also filter out Columns in the Data set that are not relevant to you using Columns - that way you can decide what's important!  

You'll also find a CSV download button to save a copy of your data set.

(4) Drill Down Column

Unlike other reports, where drill downs are separate tabs - here you dive right into Variances by Offering, Role or Person to see how they relate to a Project overall - all without switching to a new view! You'll find this by clicking an arrow in the far left Column for a particular Project.

This is useful for identifying specific Offerings or People within a Project that are driving the data you're seeing without having to open a new page.

(5) Project Info Columns

These Columns show general facts about the Project; the Project Name, Project Owner, the Client, and what Billing Model is used. These columns will help you identify any Projects you want to look at.

(6) Project Progress Columns

These Columns tell you about the general progress within the Project, your current EAC%*, when the Project will Start/End, along with what percentage of time you've completed (Duration Completed).  If you're using our PM Integration (Jira or Asana), you can also find Work Completed (which compares work Backlog to work Completed).

(7) Margin Columns

These Columns are all about comparing Margin to show you what you Sold for, where you're currently at, and where you're going. Check these columns to see:

• Sold Margin - Margin you Planned at time of sale.
• Actual Margin - Margin to date based on Actuals from Timesheets. 
• Projected Margin - What Margin will looks like based on current Actuals, if you complete all Plans.
• Margin Variance - This tells you the difference between the Margin Projected right now, and what you Sold using those columns.

You'll use these columns to track the health of Project Margins. Collectively, they'll tell you not just where your margins are right now, but also where that margin is projected to be at the end of the project and how different this is from how you sold the Project. This will help hone in on high margin projects, while identifying projects that are less profitable.

(8) Hours Columns

These Columns are much the same as Margin, but directed specifically at Hours.  Check these columns to see:

• Sold Hours - Hours you Planned at time of sale.
• Actual Hours - Hours recorded to date based on Actuals from Timesheets.
• Hours Used - What percentage of hours are left (calculated as Actuals divided by Sold).
• Projected Hours - How many Hours you'll execute, based on current Actuals, if you complete all Plans.
• Hours Variance - This tells you the difference between the Hours Projected right now, and what you Sold using those columns.

Unlike Revenue and Margin, these columns come with the added bonus of telling you how much of the allocated hours you've currently burned through. Think of this as your "budget" for hours. A Project may have just started, but has already used up most of the budgeted Actual hours. This can be a great indicator of when to slow down, speed up, or spread out Allocations to help avoid going over budget.

Together these Columns help you check the health of your projects from a time-management standpoint, identifying which projects are currently projected to come in under and over budgeted hours, allowing you to shift around resources accordingly.

(9) Revenue Columns

These columns do for Revenue what the previous columns do for Hours/Margin; they tell you:

• Sold Revenue - Revenue you Planned at time of sale.
• Target Budget - The Budget that was set within your CRM for this Deal.
• Actual Revenue - Revenue to date based on Actuals from Timesheets. 
• Projected Revenue - What Revenue will look like based on current Actuals, if you complete all Plans.
• Margin Revenue - This tells you the difference between the Revenue Projected right now, and what you Sold using those columns.

With these Columns you can identify the health of your projects from a standpoint of Revenue and tell you if you are meeting, missing, or exceeding the Revenue based on what you planned out when you sold the Project.

(10) Rate Comparison Columns

These Columns will get at the Sold Rate that was set at the time of Sale and the Effective Rate (which is Budgeted per the period set in Financial Settings), so they can be compared.

(11) Opportunity Cost Column

This Column will tell you the Hours Variance multiplied by Sold Rate to get you an idea of the opportunity cost represented by this Project.

Is there a way to look at Project Health over time?

The Project Health Report is a great tool because it tells you your current state of affairs, but how can you track Project Health over time? This is where our Project Health by Period Report comes in!

Why do I see "N/A" as a remaining Budget by Service Offering?

In the Project Health Overview, the "Remaining Budget" column pulls from the project-level rollup, not from individual offerings.

• The total (parent) project shows a Remaining Budget
• The individual offerings (e.g., Strategy, Design, Dev) under that project show as "N/A" in that column

This is by design because the Project Health Overview report is meant to give you a high-level view to primarily compare actuals + projected spend against the total project budget but not broken down by offering.

Budgets in offerings are like a guide, meaning they help guide planning and shaping. Offerings inherit their financial behavior from the parent project and do not automatically have a calculated Remaining Budget.

If you do need something like this by offering, you can go to the project, click into the Shaping View and you will see the breakdown of time and allocations per offering then combine that with you offering level budgets to check burn vs remaining.

Please note, even if you’ve entered a budget per offering in the Project Budget modal, Parallax still treats the parent project budget as the definitive source for rollups.

TIPS: